Yes, we have a preferred vendor list however, we require couples to choose from our list of approved DJ's and caterers. We prefer couples choose from our photographers since they are familiar with the venue and know the best picture spots.
. We have a range of price points with all our vendors to accommodate any budget.
1. Do you have a preferred vendor list?
We want to be as flexible as possible with your vision for your day and are willing to work with you to best accommodate the plans that you have. You are free to arrive on the morning of your wedding to decorate/prep and for hair/make up stylist appointments in the Bridal Suite.
We hold a limited number of weddings per year, so we can cater to each couples dream day! We do require that the music ends at 10:00pm with the send-off following by 10:15 and all guests leaving by 10:30.
2. How much time does our rental include and are we the only wedding on the weekend?
Your wedding rehearsal will generally be scheduled on the Friday before your wedding day.
3. What day can I have my rehearsal?
There are several local Leesburg hotels and resorts in the area within 10 or 15 mins of the venue. Comfort Suites offers a shuttle to Willow Brook for a minimum reservation of 10 blocks of rooms. The local hotels include: Hampton Inn, Homewood Suites, Clarion and Comfort Suites. The resorts are a bit pricier and they include the Lansdowne Resort and the Salamander Resort.
4. What are the local accommodations?
Yes we do require that you have at least a Day-of-Wedding Coordinator for all our packages including our Mini Packages to ensure your day runs smoothly. You may hire Kelly, our in-house planner.
5. Do I need a wedding planner?
Yes, we want you to have every opportunity to make your wedding everything that you dreamed it would be! Care must be given, though, to not alter or damage the barn in any way. We ask that no nails are used in the barn and that everything be cleaned up afterwards.
6. Can we decorate the barn?
Yes, gravel parking is provided as well as overflow field parking. We provide an attendant to direct guests to their parking spots.
7. Is parking provided?
If it rains, you can have your ceremony inside the barn with the wall of windows as your backdrop. In this scenario, the tables/chairs for the reception would be set up after the ceremony, while your guests enjoy cocktails in the front of the barn in the bar area. We request a 4 hour notice if you will be having your ceremony indoors.
8. What if it rains and I can’t have my ceremony outside?
Fireworks are not allowed at Willow Brook, but a sparkler sendoff outside the barn only is allowed. Any send-offs must begin immediately after the music ends at 10:00 and end by 10:15PM
9. Are fireworks or sparkler send-offs allowed?
Candles are not allowed anywhere on the grounds or in the barn, however electric automatic candles can be used.
10. Are candles allowed in the barn or as part of a table centerpiece?
We require you to choose from our list of approved caterers. We have a wide range of catering options. You may add in a food truck/late night snack truck but they must be approved by the venue and be licensed.
11. Can I use my own caterer?
Yes, you can a have licensed food truck that has been approved by Willow Brook for a late night snack or rehearsal dinner but not for your main caterer.
12. Can I have food trucks?
**Willow Brook does not allow shots, heavy drinking or drinking games of any kind! The Bartenders will not serve shots and will not serve guests who appear to have had too much alcohol.
If you are planning a wedding/reception that will have heavy drinking, Willow Brook is not a good fit for your wedding.
You can provide your own alcohol, but all drinks have to be served by a third-party bartender who holds an ABC license, Bartendes are available through your caterer. Self-serve alcohol or beverages stored in vehicles for consumption on the premises, or underage drinking is not allowed .
13. What is your alcohol policy?