FAQ

We want your planning process to be as smooth as possible, so you can relax and enjoy this journey to your legacy. Below we’ve answered some frequently asked questions. Still have questions? Visit our contact page, and drop us a note! We are thrilled to help.


The main level of the wedding barn will seat up to 160 guests allowing for a 12x12 dance floor. The upper loft area is available for extra seating or it can be used for an indoor reception area.

1.  How many guests will The Wedding Barn seat?

Questions Concerning the Venue

Absolutely! Willow Brook is climate controlled and with our stunning wall of windows overlooking the rolling hills, you can look forward to endless views for your wedding year round!

2.  Do you host weddings year round?

Yes, overlooking hundreds of acres of stunning pastoral landscapes, there are amazing photo opportunities at Willow Brook!
In addition to the brook and bridge that we call the “Wedding Bridge”, we have a beautiful black wood fence that was recently built just to serve as a backdrop for your pictures!
Also, the stunning white board and batten architecture and black trim is a photographer’s dream backdrop.

3. Are there nice locations on the grounds for photos?

Yes and wait 'till you see these spaces!  In our newly built “modern farmhouse”  we’ve designed a dreamy, private suite for the bridal party. The suite has a gathering room with a wet-bar, TV, mirrored make-up stations for the makeup artists to do their magic, two queen bedrooms, one quad bunk room and two full bathrooms. Brides will love our "Sunset Deck" off the bridal suite with beautiful sunset views to enjoy evening drinks or morning lattes! 
  
We also have amazing Groom’s Quarters in the lower level of the farmhouse! Highlights of this space include a big screen TV/game room with a 9 foot shuffle board table, large entertainment kitchen with an 11 ft Quartz island (plenty of seating around the island), built in wine cooler, reclaimed wood bar/counter for the groom and his men to prep, a sauna and a king bedroom with an ensuite bathroom. The Groom's Quarter's have a private walk-out entrance leading to a grilling/fire pit area perfect for evening gatherings.

4. Are there changing rooms for the bridal party and groomsmen?

There are several locations that would be ideal for a ceremony at Willow Brook! 

-Behind the Wedding Barn: This location for a ceremony takes advantage of the black fence overlooking hundreds of acres of farmland. Also, adding to the beauty of this location is the back of the barn with it's white board and batten architecture, two story wall of windows and gooseneck lighting!   

-Inside The Wedding Barn: This location is perfect if you prefer an indoor ceremony option, especially during inclement weather. With its floor-to-ceiling, two story wall of windows, you’ll have amazing views of the countryside and a picturesque combination of architecture and nature as your backdrop. (Not to mention an abundance of natural light for photos!)

-The Side Portico Area: This location is ideal for smaller weddings or elopements, especially if it's raining. The ceremony would take place under the portico, which runs alongside the barn and is covered on the top and open on the sides.

5. Where can I hold my ceremony?

Yes we have nicely appointed men's and ladies' rooms in the barn.

6. Do you have bathrooms in the barn?

Yes, the barn meets ADA requirements and has handicapped men’s and ladies restrooms. Those who need assistance can be dropped off right in front of the barn for easy access.

7. Is the barn handicapped accessible?


Yes, we have a fully equipped caterer’s kitchen in the wedding barn. Your caterer will love all the counter space! Our kitchen also has an awning window opening to the main barn area which serves as a bar or serving area to guests. The other side of the kitchen also has an awning window opening to the covered portico area that runs along the side of the barn serving as a bar area for your cocktail hour.

8. Do you have a caterer’s kitchen in the barn?

Yes, we provide 175 white resin chiavari chairs for indoor use, 175 white, padded folding chairs for outdoor ceremonies and 20-60 inch round white resin tables, seating 8 guests at each table.

9. Do you provide tables/chairs?


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Absolutely! The Wedding Barn is temperature-controlled, which makes it perfect for gatherings and celebrations all year round.

Question 2

Do you host weddings year-round?

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Yes, overlooking hundreds of acres of countryside landscapes, there are more opportunities for photos than you could possibly imagine.

In addition to The Brook and The Wedding Bridge, we have a beautiful black wood fence recently built to serve as a backdrop for your photos. Imagine the dreamy contrast!

As if that wasn’t enough, the stunning white board and batten architecture of The Wedding Barn itself is a photographer’s dream (and a Bride-to-Be’s Pinterest dream come true!).

Question 3

Are there picture-worthy locations on the Willow Brook grounds?

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Yes. The Farmhouse was specifically designed and recently built with the wedding party in mind. The suite has three bedrooms with two full bathrooms, a gathering room complete with a TV, wet bar + kitchenette, coffee bar, and fully-lit makeup stations. The space is full of natural light and perfect for the cherished getting-ready photos of the Bride and her girls! We also have a designated Groom’s Quarters in the basement of The Farmhouse for the groom and his guys to hang out and get ready.

Question 4

Are there changing rooms for the bridal party and groomsmen?

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There are several locations that would be ideal for a ceremony at Willow Brook! Here are a few of our favorites.

-Outside The Wedding Barn: This location allows you to take advantage of the stunning white architecture, classic barn doors, and gooseneck lighting as the backdrop for your ceremony.

-The Black Fence: This location is complete with views of rolling hills and farmland.

-Inside The Wedding Barn: This location is perfect if you prefer an indoor option, and with its floor-to-ceiling windows you’ll still have amazing views of the countryside as a picturesque combination of architecture and nature as your backdrop. (Not to mention an abundance of natural light for photos!)

-The Portico Area: This location is ideal for more intimate gatherings. The ceremony would take place under The Portico, which runs alongside The Barn. Covered on the top and open on the sides, it has an indoor-outdoor feel, perfect for a sunny day.

Question 5

Where can I hold my ceremony?

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Yes! We have men’s and women’s restrooms that are handicapped accessible. 


Question 6

Do you have bathrooms in The Wedding Barn?

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Yes, the barn meets ADA requirements and has handicapped men’s and women’s restrooms. Those who need assistance may be dropped off in front of The Barn for easy access.



Question 7

Is The Wedding Barn handicapped accessible? 

Half of the payment is due upon signing the contract and the other half is due six months prior to your event.

1. How much do I have to put down when I sign the contract and what is the payment schedule?

Pricing

Yes, you can pay by credit/debit card or by check. We have a fully automated online payment system. You will receive notice by email when a payment is due and can pay by credit card.

2. Can I make my payments by credit card?

We can hold one date for you for up to three days at no charge.

3. What is your “hold” policy?

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Caramels halvah toffee halvah. Jujubes pie cookie. Sesame snaps cake marshmallow. Chupa chups marzipan sweet roll pudding liquorice macaroon halvah fruitcake brownie.
Candy canes pastry pudding candy canes donut. Lemon drops toffee macaroon cake dessert macaroon tiramisu jelly-o. Marzipan marshmallow halvah.

Question 2

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Caramels halvah toffee halvah. Jujubes pie cookie. Sesame snaps cake marshmallow. Chupa chups marzipan sweet roll pudding liquorice macaroon halvah fruitcake brownie.
Candy canes pastry pudding candy canes donut. Lemon drops toffee macaroon cake dessert macaroon tiramisu jelly-o. Marzipan marshmallow halvah.

Caramels halvah toffee halvah. Jujubes pie cookie. Sesame snaps cake marshmallow. Chupa chups marzipan sweet roll pudding liquorice macaroon halvah fruitcake brownie.
Candy canes pastry pudding candy canes donut. Lemon drops toffee macaroon cake dessert macaroon tiramisu jelly-o. Marzipan marshmallow halvah.

Question 3

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Yes, we have a vendor list that we are always updating, click here for our recommended vendor list.

1. Do you have a recommended vendor list?

The Particulars

We want to be as flexible as possible with your vision for your day and are willing to work with you to best accommodate the plans that you have. We hold a limited number of weddings per year, so we can cater to each couples dream day! We also hold only one wedding on a weekend, so we can be completely flexible to your planning schedule! We don’t have set hours that you are required to stay within. Most weddings are in a 12 hour time-frame, but if you need more time for set up or to drop items off, etc, we are more then happy to work with you! We are also happy to work with vendor drop off schedules that might be outside of the wedding day. At Willow Brook we truly want you to be able to handcraft your wedding day and to help ease the stress of rigid timelines!

2. How much time does our rental include and are we the only wedding on the weekend?

Your wedding rehearsal will generally be scheduled on the Thursday or Friday before your wedding day (depending on availability). With our Weekend Packages, you have the option of having your rehearsal and rehearsal dinner on a Friday night at the barn.

3. What day can I have my rehearsal?

There are several local Leesburg hotels and resorts in the area. Comfort Suites offers a shuttle to Willow Brook for a minimum reservation of 10 blocks of rooms. The local hotels include: Hampton InnHomewood Suites, Clarion and Comfort Suites. The resorts are a bit pricier and they include the Lansdowne Resort and the Salamander Resort.

4. What are the local accommodations?

We do require that you have at least a Day-of-Wedding Coordinator to ensure your day runs smoothly. However, for those brides who may not need as much assistance as a wedding coordinator provides, but still want help with the details, you may also choose to engage, Kelly, our in house Venue Coordinator. Please see the Wedding Page for the details that Kelly can help with.

5. Do I need a wedding planner?

Yes, we want you to have every opportunity to make your wedding everything that you dreamed it would be! Care must be given, though, to not alter or damage the barn in any way. We ask that no nails are used in the barn and that everything be cleaned up afterwards.

6. Can we decorate the barn?

Yes, field parking (parking on the grass) is provided as well as some gravel parking spots.

7. Is parking provided?

If it rains, you can have your ceremony inside the barn with the wall of windows as your backdrop. In this scenario, an assistant would help to set up the chairs for the ceremony and then help to set the tables/chairs for the reception after the ceremony, while your guests enjoy cocktails in the loft or in the front of the barn in the bar area. We request a 4 hour notice if you will be having your ceremony indoors.

8. What if it rains and I can’t have my ceremony outside?

Fireworks are not allowed at Willow Brook, but a sparkler sendoff outside the barn only is allowed.

9. Are fireworks or sparkler send-offs allowed?

Candles are not allowed anywhere on the grounds or in the barn, however electric automatic candles can be used.

10. Are candles allowed in the barn or as part of a table centerpiece?

Yes, you can use your own caterers and all your own vendors as long as they are licensed. We want you to be able to have the event of your dreams! 

11. Can I use my own caterer?

Yes, you can have licensed food trucks, but just let us know so we can accommodate for them to park.

12. Can I have food trucks?

We allow beer, wine and spirits to be served. You can provide your own alcohol if your caterer allows, but all drinks have to be served by a third-party bartender (usually available through your caterer or hired separately). Self-serve alcohol or beverages stored in vehicles for consumption on the premises, or underage drinking is not allowed, and all guests must consume alcoholic beverages responsibly. Please contact the VA Dept. of Alcoholic Beverage Control to verify the need for any kind of licensure for an event.

13. What is your alcohol policy?

Yes indeed. The wedding and music has to end by 10:00 pm, due to the noise ordinance of Loudoun County. The grounds have to be vacated by midnight with all lights out, due to County regulations. We have two locations in the barn that allow for the power needed for a band or DJ. Please note that a band takes up more room then a DJ, so you may not be able to seat as many guests if you decide to have a band. Feel free to send your band or DJ our barn floor plan layout which is on the website, so they can better plot out the space according to their equipment needs.

14. Can I have a band?

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Candy canes pastry pudding candy canes donut. Lemon drops toffee macaroon cake dessert macaroon tiramisu jelly-o. Marzipan marshmallow halvah.

Caramels halvah toffee halvah. Jujubes pie cookie. Sesame snaps cake marshmallow. Chupa chups marzipan sweet roll pudding liquorice macaroon halvah fruitcake brownie.
Candy canes pastry pudding candy canes donut. Lemon drops toffee macaroon cake dessert macaroon tiramisu jelly-o. Marzipan marshmallow halvah.

Question 2

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Caramels halvah toffee halvah. Jujubes pie cookie. Sesame snaps cake marshmallow. Chupa chups marzipan sweet roll pudding liquorice macaroon halvah fruitcake brownie.
Candy canes pastry pudding candy canes donut. Lemon drops toffee macaroon cake dessert macaroon tiramisu jelly-o. Marzipan marshmallow halvah.

Caramels halvah toffee halvah. Jujubes pie cookie. Sesame snaps cake marshmallow. Chupa chups marzipan sweet roll pudding liquorice macaroon halvah fruitcake brownie.
Candy canes pastry pudding candy canes donut. Lemon drops toffee macaroon cake dessert macaroon tiramisu jelly-o. Marzipan marshmallow halvah.

Question 3

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Let's Bring Your Vision to Life

We believe that each couple has an extraordinary love story to share and they should be able to craft the wedding of their dreams.

"We believe in love, laughter and happily ever after."

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