A third of the payment is due upon signing the contract.

How much do I have to put down when I sign the contract?

Pricing

Yes, you can pay by credit/debit card or by check. We have a fully automated online payment system. You will receive notice by email when a payment is due and the credit card on file will be billed at our approval.

Can I make my payments by credit card?

We can hold one date for you for up to three days at no charge.

What is your “hold” policy?

We want to be as flexible as possible with your vision for your day and are willing to work with you to best accommodate the plans that you have. You are free to arrive as early as you would like on the morning of your wedding. We know that hair/make up artists need to arrive in the bridal suite very early for larger bridal parties. 

The Particulars

We hold a limited number of weddings per year, so we can cater to each couples dream day!  We do require that the wedding and music ends at 10:00pm with the send-off following by 10:15 and all guests leaving right after the send-off.

Yes, your dog can be part of the ceremony, but they have to be dropped off for the ceremony and picked up after the ceremony. Dogs are not allowed in the farmhouse or barn and cannot be unleashed at any time.

 How much time does our rental include and are we the only wedding on the weekend?

Your wedding rehearsal will generally be scheduled on the Friday before your wedding day. 

 What day can I have my rehearsal?

 Can my dog be a part of the ceremony?

There are several local Leesburg hotels and resorts in the area within 10 or 15 mins of the venue. Comfort Suites offers a shuttle to Willow Brook for a minimum reservation of 10 blocks of rooms. The local hotels include: Hampton Inn, Homewood Suites, Clarion and Comfort Suites. The resorts are a bit pricier and they include the Lansdowne Resort and the Salamander Resort.

 What are the local accommodations?

Yes we do require that you have at least a Day-of-Wedding Coordinator (chosen from our vendor list) for all our packages including our Mini Packages to ensure your day runs smoothly. You may hire Kelly, our in-house planner or you can choose from our list of planners. Kelly does book up very quickly and a year in advance

Do I need a wedding planner?

Yes, we want you to have every opportunity to make your wedding everything that you dreamed it would be! Care must be given, though, to not alter or damage the barn in any way. We ask that no nails are used in the barn and that everything be cleaned up afterwards. No tape of any kind, (including gaffers tape) is allowed on the barn flooring

 Can we decorate the barn?

Yes, gravel parking is provided as well as overflow field parking.

 Is parking provided?

If it rains, you can have your ceremony inside the barn with the wall of windows as your backdrop. In this scenario, the  tables/chairs for the reception  would be set up after the ceremony, while your guests enjoy cocktails in the front of the barn in the bar area. We request a 4 hour notice if you will be having your ceremony indoors.

What if it rains and I can’t have my ceremony outside?

Fireworks are not allowed at Willow Brook, but a sparkler sendoff outside the barn only is allowed. Any send-offs must begin immediately after the music ends at 10:00pm and end by 10:15PM with guests leaving by 10:30pm

 Are fireworks or sparkler send-offs allowed?

Candles are not allowed anywhere on the grounds or in the barn, however electric automatic LED candles can be used.

 Are candles allowed in the barn or as part of a table centerpiece?

We have recently changed our policy and couples must choose from our preferred vendor list for your caterer, DJ and Planner/Coordinator to ensure that your day runs seamlessly. We have a wide range of catering, DJ and Planner options covering all price points and budgets. 

 Can I use my own caterer?

We do not allow bands as they are too loud for our venue. We do require that you choose from our list of approved DJ's who are very familiar with our venue and adhere to our policies and sound requirements.
We have a strict decibel level that we require DJ's to stay within and we do not allow subwoofers at the venue.

 Do you allow bands and are there any DJ requirements?

**Willow Brook does not allow shots, heavy drinking or drinking games of any kind! The Bartenders will not serve shots and will not serve guests who appear to have had too much alcohol. The bartenders, at their discretion, will shut down the bar if guests appear to have had too much to drink.
If you are planning a wedding/reception that will have heavy drinking, Willow Brook is not a good fit for you. The bar will close down at 9:30pm, thirty minutes before the end of the event.

You can provide your own alcohol, but all drinks have to be served by a third-party licensed, bartender. Bartenders are provided through your caterer. Self-serve alcohol or beverages stored in vehicles for consumption on the premises is not allowed. 

 What is your alcohol policy?