Half of the payment is due upon signing the contract and the other half is due six months prior to your event.

1. How much do I have to put down when I sign the contract and what is the payment schedule?

Pricing

Yes, you can pay by credit/debit card or by check. We have a fully automated online payment system. You will receive notice by email when a payment is due and can pay by credit card.

2. Can I make my payments by credit card?

We can hold one date for you for up to three days at no charge.

3. What is your “hold” policy?

Yes, we have a preferred vendor list, but you may use your own licensed vendors. We do ask to pre-approve them.

1. Do you have a recommended vendor list?

The Particulars

We want to be as flexible as possible with your vision for your day and are willing to work with you to best accommodate the plans that you have. You are free to arrive on the morning of your wedding to decorate/prep and for hair/make up  stylist appointments in the Bridal Suite.

We hold a limited number of weddings per year, so we can cater to each couples dream day!  We do ask that the music ends at 10:00pm and the send-off is shortly after that with guests leaving at 10:30pm. We hold only one wedding on a weekend, so we can be flexible to your planning schedule. We are also happy to work with vendor drop off schedules that might be outside of the wedding day. 

2. How much time does our rental include and are we the only wedding on the weekend?

Your wedding rehearsal will generally be scheduled on the Friday before your wedding day. 

3. What day can I have my rehearsal?

There are several local Leesburg hotels and resorts in the area. Comfort Suites offers a shuttle to Willow Brook for a minimum reservation of 10 blocks of rooms. The local hotels include: Hampton Inn, Homewood Suites, Clarion and Comfort Suites. The resorts are a bit pricier and they include the Lansdowne Resort and the Salamander Resort.

4. What are the local accommodations?

We do require that you have at least a Day-of-Wedding Coordinator to ensure your day runs smoothly. However, for those brides who may not need as much assistance as a wedding coordinator provides, but still want help with the details, you may also choose to engage, Kelly, our in house Venue Coordinator as an add-on. Please see the Wedding Page for all Venue Coordinator details.

5. Do I need a wedding planner?

Yes, we want you to have every opportunity to make your wedding everything that you dreamed it would be! Care must be given, though, to not alter or damage the barn in any way. We ask that no nails are used in the barn and that everything be cleaned up afterwards.

6. Can we decorate the barn?

Yes, field parking (parking on the grass) is provided as well as gravel parking spots.

7. Is parking provided?

If it rains, you can have your ceremony inside the barn with the wall of windows as your backdrop. In this scenario, the  tables/chairs for the reception  would be set up after the ceremony, while your guests enjoy cocktails in the front of the barn in the bar area. We request a 4 hour notice if you will be having your ceremony indoors.

8. What if it rains and I can’t have my ceremony outside?

Fireworks are not allowed at Willow Brook, but a sparkler sendoff outside the barn only is allowed. Any send-offs must end by 10:30PM

9. Are fireworks or sparkler send-offs allowed?

Candles are not allowed anywhere on the grounds or in the barn, however electric automatic candles can be used.

10. Are candles allowed in the barn or as part of a table centerpiece?

We prefer you to use a caterer from our preferred list, but you can use your own caterer as long as they are licensed and have been approved by us.  

11. Can I use my own caterer?

Yes, you can a have licensed food truck that has been approved by Willow Brook.

12. Can I have food trucks?

We allow beer, wine and spirits to be served. You can provide your own alcohol if your caterer allows, but all drinks have to be served by a third-party bartender (usually available through your caterer or hired separately). Self-serve alcohol or beverages stored in vehicles for consumption on the premises, or underage drinking is not allowed, and all guests must consume alcoholic beverages responsibly. Please contact the VA Dept. of Alcoholic Beverage Control to verify the need for any kind of licensure for an event.

13. What is your alcohol policy?