Half of the payment is due upon signing the contract and the other half is due three months prior to your event.

1. How much do I have to put down when I sign the contract and what is the payment schedule?

Pricing

Yes, you can pay by credit/debit card or by check. We have a fully automated online payment system. You will receive notice by email when a payment is due and can pay by credit card.

2. Can I make my payments by credit card?

We can hold one date for you for up to three days at no charge.

3. What is your “hold” policy?

Yes, we have a vendor list that we are always updating, click here for our recommended vendor list.

1. Do you have a recommended vendor list?

The Particulars

We want to be as flexible as possible with your vision for your day and are willing to work with you to best accommodate the plans that you have. We hold a limited number of weddings per year, so we can cater to each couples dream day! We also hold only one wedding on a weekend, so we can be completely flexible to your planning schedule! We don’t have set hours that you are required to stay within. Most weddings are in a 12 hour time-frame, but if you need more time for set up or to drop items off, etc, we are more then happy to work with you! We are also happy to work with vendor drop off schedules that might be outside of the wedding day. At Willow Brook we truly want you to be able to handcraft your wedding day and to help ease the stress of rigid timelines!

2. How much time does our rental include and are we the only wedding on the weekend?

Your wedding rehearsal will generally be scheduled on the Thursday before your wedding day, however if there is not an event on that Friday, you may be able to schedule it then. With the “Weekend Package” you have the option of having your rehearsal and rehearsal dinner on a Friday night at the barn.

3. What day can I have my rehearsal?

There are several local Leesburg hotels and resorts in the area with varying prices, Comfort Suites offers a shuttle to Willow Brook for a minimum reservation of 10 blocks of rooms. The local hotels include: Hampton Inn, Homewood Suites and Comfort Suites. The resorts are a bit pricier and they include the Lansdowne Resort and the Salamander Resort.

4. What are the local accommodations?

We do require that you have at least a day-of wedding coordinator to ensure your day runs smoothly. However, for those brides who may not need as much assistance as a wedding coordinator provides, but still want help with the details, you may also choose to engage, Kelly, our in house Venue Coordinator. Please see the Wedding Page for the details that Kelly can help with.

5. Do I need a wedding planner?

Yes, we want you to have every opportunity to make your wedding everything that you dreamed it would be! Care must be given, though, to not alter or damage the barn in any way. We ask that no nails are used in the barn and that everything be cleaned up afterwards.

6. Can we decorate the barn?

Yes, field parking (parking on the grass) is provided as well as some gravel parking spots.

7. Is parking provided?

If it rains, you can have your ceremony inside the barn with the wall of windows as your backdrop. In this scenario, an assistant would help to set up the chairs for the ceremony and then help to set the tables/chairs for the reception after the ceremony, while your guests enjoy cocktails in the loft or in the front of the barn in the bar area. We request a 4 hour notice if you will be having your ceremony indoors.

8. What if it rains and I can’t have my ceremony outside?

Fireworks are not allowed at Willow Brook, but a sparkler sendoff outside the barn only is allowed.

9. Are fireworks or sparkler send-offs allowed?

Candles are not allowed anywhere on the grounds or in the barn, however electric automatic candles can be used.

10. Are candles allowed in the barn or as part of a table centerpiece?

Yes, you can use your own caterers and all your own vendors as long as they are licensed. We want you to be able to have the event of your dreams! 

11. Can I use my own caterer?

Yes, you can have licensed food trucks, but just let us know so we can accommodate them for them parking.

12. Can I have food trucks?

We allow beer, wine and spirits to be served. You can provide your own alcohol if your caterer allows, but all drinks have to be served by a third-party bartender (usually available through your caterer or hired separately). Self-serve alcohol or beverages stored in vehicles for consumption on the premises, or underage drinking is not allowed, and all guests must consume alcoholic beverages responsibly. Please contact the VA Dept. of Alcoholic Beverage Control to verify the need for any kind of licensure for an event.

13. What is your alcohol policy?

Yes indeed. The wedding and music has to end by 11:00 pm, due to the noise ordinance of Loudoun County. The grounds have to be vacated by midnight with all lights out, due to County regulations. We have two locations in the barn that allow for the power needed for a band or DJ. Please note that a band takes up more room then a DJ, so you may not be able to seat as many guests if you decide to have a band. Feel free to send your band or DJ our barn floor plan layout which is on the website, so they can better plot out the space according to their equipment needs.

14. Can I have a band?