Half of the payment is due upon signing the contract and the other half is due six months prior to your event.

How much do I have to put down when I sign the contract and what is the payment schedule?

Pricing

Yes, you can pay by credit/debit card or by check. We have a fully automated online payment system. You will receive notice by email when a payment is due and can pay by credit card.

Can I make my payments by credit card?

We can hold one date for you for up to three days at no charge.

What is your “hold” policy?

We want to be as flexible as possible with your vision for your day and are willing to work with you to best accommodate the plans that you have. You are free to arrive on the morning of your wedding to decorate/prep and for hair/make up stylist appointments in the Bridal Suite.

The Particulars

We hold a limited number of weddings per year, so we can cater to each couples dream day!  We do require that the music ends at 10:00pm with the send-off following by 10:15 and all guests leaving by 10:30.  

Yes, your dog can be part of the ceremony, but they have to be dropped off for the ceremony and picked up after the ceremony. Dogs are not allowed in the farmhouse or barn.

 How much time does our rental include and are we the only wedding on the weekend?

Your wedding rehearsal will generally be scheduled on the Friday before your wedding day. 

 What day can I have my rehearsal?

 Can my dog be a part of the ceremony?

There are several local Leesburg hotels and resorts in the area within 10 or 15 mins of the venue. Comfort Suites offers a shuttle to Willow Brook for a minimum reservation of 10 blocks of rooms. The local hotels include: Hampton Inn, Homewood Suites, Clarion and Comfort Suites. The resorts are a bit pricier and they include the Lansdowne Resort and the Salamander Resort.

 What are the local accommodations?

Yes we do require that you have at least a Day-of-Wedding Coordinator for all our packages including our Mini Packages to ensure your day runs smoothly. You may hire Kelly, our in-house planner.

Do I need a wedding planner?

Yes, we want you to have every opportunity to make your wedding everything that you dreamed it would be! Care must be given, though, to not alter or damage the barn in any way. We ask that no nails are used in the barn and that everything be cleaned up afterwards.

 Can we decorate the barn?

Yes, gravel parking is provided as well as overflow field parking. We provide an attendant to direct guests to their parking spots.

 Is parking provided?

If it rains, you can have your ceremony inside the barn with the wall of windows as your backdrop. In this scenario, the  tables/chairs for the reception  would be set up after the ceremony, while your guests enjoy cocktails in the front of the barn in the bar area. We request a 4 hour notice if you will be having your ceremony indoors.

What if it rains and I can’t have my ceremony outside?

Fireworks are not allowed at Willow Brook, but a sparkler sendoff outside the barn only is allowed. Any send-offs must begin immediately after the music ends at 10:00 and end by 10:15PM

 Are fireworks or sparkler send-offs allowed?

Candles are not allowed anywhere on the grounds or in the barn, however electric automatic candles can be used.

 Are candles allowed in the barn or as part of a table centerpiece?

We strongly suggest that you choose from our list of approved caterers and DJ's so your day runs seamlessly. We have a wide range of catering options with varying price points.

 Can I use my own caterer?

We do not allow bands as they are too loud for our venue. DJ's must not exceed 85 decibels inside the barn. We do have a decibel meter for the DJ station to ensure the sound does not exceed 85 decibels. Also DJ's cannot use tape on our polished concrete floors.

 Do you allow bands and are there any DJ requirements?

**Willow Brook does not allow shots, heavy drinking or drinking games of any kind! The Bartenders will not serve shots and will not serve guests who appear to have had too much alcohol.
If you are planning a wedding/reception that will have heavy drinking, Willow Brook is not a good fit for your wedding. 

 You can provide your own alcohol, but all drinks have to be served by a third-party bartender who holds an ABC license, Bartendes are available through your caterer. Self-serve alcohol or beverages stored in vehicles for consumption on the premises, or underage drinking is not allowed .

 What is your alcohol policy?